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 Aroopa Apps

February 2nd 2025
Introducing Calendar Scheduling Control in Aroopa Forms
Feature

We are thrilled to launch the new Calendar Scheduling Control in Aroopa Forms! This feature enables you to easily integrate a fully customizable calendar booking page directly into your forms. With a simple drag-and-drop interface, you can set up available time slots, allowing users to book appointments or events based on your set availability.

This feature not only simplifies the booking process but also integrates seamlessly with workflows, letting you automate actions based on user selections. Once a time slot is chosen, workflows can be triggered to perform tasks like sending SMS notifications, creating a Zoom or Microsoft Teams meeting, and sending email confirmations.

Whether you're setting up client meetings, appointments, or event registrations, the calendar control can be used for a wide variety of purposes, enhancing user experience and automating your processes.

Key Features:

  • Drag and Drop Calendar: Easily integrate a fully functional calendar into your forms with a simple drag-and-drop interface.
  • Set Up Availability Slots: Define available time slots for appointments or events, giving users the ability to book based on your set schedule.
  • Customizable Booking Page: Create a personalized calendar booking page for your users to schedule meetings or appointments.
  • Automated Workflows: Once a booking is made, trigger automated workflows such as sending SMS reminders, creating a Zoom or Teams meeting, or sending email confirmations.
  • Flexible Workflow Integration: Create customized workflows based on the calendar selection, tailoring the process to your business needs (e.g., reminders, follow-ups, notifications).
  • Improved User Experience: Allow your clients or users to easily view your availability and book appointments directly from your form, reducing manual scheduling work.

Example Use Cases:

  1. Client Meeting Scheduling:
    A business consultant can integrate the calendar control in their contact form, allowing clients to select available slots for meetings. Once a meeting is booked, a workflow can automatically create a Teams meeting, send a confirmation email, and even send an SMS reminder to the client.
  2. Event Registration and Appointment Booking:
    For a clinic or salon, you can set up available time slots for services like consultations or treatments. Customers can choose their preferred time, and the system can automatically send a confirmation email, create a Zoom meeting for virtual consultations, and send a reminder SMS a day before the appointment.
  3. Team Scheduling for Internal Use:
    If you're organizing internal team meetings, you can use the calendar control to allow employees to select times when they are available. Once a meeting slot is selected, a Teams meeting can be created automatically, and an email invitation can be sent to all participants.
  4. Webinar or Training Session Bookings:
    Organizers of webinars or training sessions can allow users to book their participation by selecting available slots from a calendar. When a user selects a time, the system can trigger workflows to send an email invitation, Zoom meeting details, and an SMS reminder the day before the event.
  5. Automated Event Reminders:
    For businesses running workshops, classes, or conferences, users can book their participation through the calendar control. The system can then send out reminders, including an email notification with event details, a Teams or Zoom link for virtual participation, and an SMS reminder closer to the event date.

With the new Calendar Scheduling Control in Aroopa Forms, you can now offer a seamless and user-friendly scheduling experience, while automating workflows to save time and increase efficiency. Whether you're handling client meetings, appointments, events, or internal team schedules, this feature empowers you to manage bookings effortlessly and trigger customized workflows to enhance communication and engagement with your users.

New Jersey

Aroopa, Inc

116 Village Boulevard, Suite# 200, Princeton, NJ 08540, USA

Aroopa, Inc

7 Centre Dr Suite 12, Monroe Township,
NJ 08831

India

Aroopa Technologies Private Limited

No.2, Padmavathi Nagar,
Agraharam Road, Korattur,
Chennai 600076

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